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Grants Advisor – Benin Republic (Consultant) – Cotonou

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Grants Advisor – Benin Republic (Consultant)

Creative Associates International

Cotonou, BEN

Title: Grants Advisor Consultant

Location: Cotonou, Benin Republic

Client: United States Agency for International Development’s Reacting to Early Warning and Response Data Project II (USAID REWARD II)


Creative Associates International is a fast-growing, social impact company that specializes in the areas of education, economic growth, democratic transitions, and stabilization in post-conflict environments. Based in Chevy Chase, Maryland, this global development organization has a field presence is more than 25 countries and a strong client portfolio of that includes the U.S. Agency for International Development and the State Department. Since its founding in 1977 by four enterprising women, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike. Creative Associates International has been working with ECOWAS and its member states since 2015 to promote peace and development in the region.

Position Summary:

Based in Cotonou, the Grants Advisor will provide technical guidance and support to the USAID REWARD II team (COP and HQ team) on the design and implementation of grant applications, guidelines, and regulations for the small grant’s mechanism in Benin Republic. The Grants Advisor will also provide management oversight, and support for USAID REWARD II’s sub-grant recipients in Benin Republic, ensuring timely implementation of sub-grant activities and milestones in compliance with USAID procedures and standards, as well the approved Grant Manual and provide reports and will serve as the principal point of contact and Manager for Grant Administration. Finally, the Grants Advisor will interact with the USAID Mission and U.S. Embassy in Benin Republic.

The Grants Advisor will work collaboratively with a highly experienced team to support the development of systems and tools for efficient grant management and reporting. She/he will support a coordinated approach to the grant-making process, including calls for proposals, selection, contracting, risk management and reporting. The Advisor will need to provide an overview of all grant and contract management issues and implement the grant making processes with the USAID REWARD II team – which liaises with and supports grantees – to ensure the delivery of efficient and effective grant management. He/she will also need to relay all relevant Benin Republic grants information to the USAID Mission and U.S. Embassy in Benin Republic. S/he will be responsible to ensure effective and efficient management of grants administration and to ensure flexible, and innovative ways are applied to ensure planned activities are implemented.

Company Monitor:

The Grants Advisor will be monitored by Creative Chief of Party, located in Abuja, Nigeria.

Primary Responsibilities:

The Grants Advisor will:

+ Provide technical support to the USAID REWARD II team in conducting a co-creation with eligible applicants.

+ In coordination with the USAID REWARD II team, coordinate the process of preparing grant agreements for successful applicants.

+ Provide advisory assistance to NGO grant applicants in Benin Republic and assisting in the review of grant submissions.

+ Analyze and evaluate grant submissions for technical and budget soundness and compliance with USAID regulations, recommending award actions to the contract team.

+ Oversee and support grant programming implementation by REWARD II’s sub-grantees in Benin Republic – ensuring timely and compliant implementation of grant activities, milestones, and deliverables.

+ Assist with the preparation of scheduled and special reports, studies and analyses regarding the small grants program implemented in the country.

+ Ensure that all the USAID REWARD II grantees in Benin Republic have the relevant information for the grants assigned to them, including reporting dates and contract details.

+ Represent USAID REWARD II with the U.S. Embassy in Benin Republic and with USAID, and at grantees’ major events and activities.

+ Coordinate/facilitate all aspects of the grant lifecycle and supervising grantees activities; contribute to market research, facilitating evaluation process, pre-award risk assessment, budget development, kick-off meetings, award monitoring, and closeout processes.

+ Provide guidance to grantees to ensure that they understand and adhere to grant policies, procedures, practices, roles/responsibilities.

+ Identify issues that may arise during grant implementation in a timely manner, propose appropriate adjustments.

+ Demonstrate creative problem solving in addressing and resolving emerging project needs.

+ Participate in the development of the grantees’ projects workplan.

+ Prepare updates, reports, and analyses regarding the grants implementation to the REWARD II Chief of Party.

+ Incorporate lessons learned to improve processes and procedures based on realities of the project.

+ Other tasks as assigned by Supervisor, the Chief of Party (CoP) or CoP’s designee.

Required Skills & Qualifications:

+ Bachelor’s degree in international relations, sociology, political science, medical/community health is desirable; Master’s degree preferred.

+ At least five years’ experience in grants and subgrants management and implementation, preferably in Benin Republic; minimum of five years working in international development programs.

+ Strong knowledge of the civil society landscape in Benin Republic.

+ Experience working with high levels of government institutions in the capital city and in the different regions of Benin Republic.

+ Solid understanding of USAID regulations and procedures pertaining to grants management.

+ Demonstrated ability to perform complex tasks and to prioritize multiple projects.

+ Ability to analyze technical and cost proposals and prepare reports and recommendations on whether applicants should be funded or not.

+ Ability to analyze budget line items for compliance with budget guidelines; and

+ Speaking, writing, and reading French fluently while having knowledge of English. Knowledge of local languages is an added advantage.

+ Demonstrated leadership, versatility, and integrity.

+ Ability to think critically through a situation that does not conform to common practice.

+ Ability to interpret client rules and regulations.

Desired Skills & Qualifications:

+ Experience working on health programs/projects is an added advantage.

+ Democracy and governance background is an added advantage.

Qualified and interested candidates should submit resume and cover letter to: on or before Friday March 18, 2022.

Local candidates strongly encouraged to apply. Position contingent upon donor funding. Only finalists will be contacted. No phone calls, please.

ID: 2022-2400

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